Browsing the Student Roster

Learn how to use the Students tab in SpotLight to search, filter, and explore student information.

The Student Roster provides an overview of all students integrated into your school's SpotLight account. You can view key details, search for specific students, and explore the data in a sortable, filterable table. Please note that student data here is read-only; updates must be made in the source platform (e.g., ManageBac+).

Example view of the Students tab showing the full roster.

Searching and Filtering Students

Use the search bar at the top of the Students tab to find a student by name or email. You can also apply filters to narrow down the roster:

• Status: Active, Deleted, Graduated, or Withdrawn.
• Grade Level: e.g., Grade 11, Grade 12.
• Programme: e.g., IB Diploma.

Filters and search can be combined for precise results. The table will dynamically update to show only students matching your criteria.

Filters for status, grade level, and programme help narrow the student list.

Exploring the Roster Table

The roster table displays the following columns for each student:

• Name: Click to open the student’s profile.
• Email: Student’s registered email address.
• Grade: Current grade level.
• Program: Student programme, e.g., IB Diploma.
• Status: Active, Graduated, Withdrawn, or Deleted.

The table can be sorted by any column and filtered using the options above.

You can also export the roster data for your current filters. Right-click anywhere in the table and select Export to download a CSV or Excel file.

Example of sorting and filtering the student roster.

Example of exporting the roster.

Important Notes

• Data in the Student Roster is based on the school systems integrated with SpotLight.
• Student information cannot be updated here. Make changes in the source platform (e.g., ManageBac+).
• Clicking a student’s name takes you directly to their profile for a detailed view.

In Summary

• Search and filter students by status, grade, or programme.
• Explore a sortable and filterable roster table with key student information.
• Export the data as CSV or Excel for reporting purposes.
• All updates must be made in the source platform; the roster is read-only.
• Click a student’s name to view their full profile.